0 Comment
Customer Reviews
In the era of Mad Men in the US over 15 years ago, a clear task division existed between administrative and professional roles. Secretaries were assigned tasks, such as typing memos, fetching coffee, serving lunch, and scheduling meetings. Contemporary times, however, have witnessed a significant shift in the ways of conducting business. Unlike the 1960s, where asking an assistant account manager to schedule a meeting was inconceivable, today, it not only happens regularly but is also regarded as a testament to one’s competence.
While being entrusted with organizing crucial meetings signifies capability, the accompanying challenge of coordinating schedules for scores of professionals across varied firms and time zones has turned the drawing up of a meeting schedule into a daunting task for many junior professionals.
A team’s work revolves around a sprint schedule in terms of agile approaches and project management. Check out these Top 10 Sprint Schedule Templates that can be the perfect resource for your organization!
Another all-too-familiar scenario amid constant meetings, frequent disruptions, and sudden urgent tasks, is remaining busy without advancing on essential projects and objectives. This only goes on to underscore the critical importance of mastering effective scheduling.
Effective scheduling helps you to:
- Recognize the true limits of your time and what you can do.
- Ensure that you have adequate time for things that matter.
- Allow extra time in case of ‘the unexpected’.
- Refrain from assuming greater workload than what you can manage.
- Work consistently towards your personal and professional goals.
- Make time for your interests, exercise, and loved ones.
- Maintain a healthy work-life balance.
A well-planned meeting schedule and preparations are necessary for every meeting, whether it's a team update, a stakeholder review, or a formal conference. How often have you been to a meeting that was overly drawn out, deviated from the agenda, or concluded without producing a helpful outcome? How often have you thought, "This could have been an email," as you leave a meeting?
This is not likely to happen if you have a well-designed meeting schedule template. SlideTeam has put together this bundle of top 10 meeting schedule templates that are 100% editable and customizable. The editability feature provides you with flexibility and a much-needed head start.Â
Let us now have a look at the Templates!
Template 1: Stakeholders Quarterly Meeting Schedule with Agenda Template
A stakeholder meeting is the most effective approach to getting the right individuals on board with a new project or effort. This PowerPoint Template displays a quarterly meeting schedule with an agenda for stakeholders. Use it to illustrate key components such as the date and time of the meeting. Also included are the names of the stakeholders as well as the agenda to be discussed during the meeting. The HR managers benefit greatly from this template as it makes it easier to display only the relevant information and ignore the inessential. It offers the correct flow as well.
Template 2: Addressing Workforce Training Meeting Schedule Template
Every business wants its workforce equipped with efficient skills. Addressing this pain point, this PowerPoint Template showcases information on the training meeting schedule. It includes the name of the training program along with the number of employees undergoing that training and topics to be covered during the training session. It also depicts the department, date, and duration of the meeting.Â
Template 3: HR Business Meeting Schedule Plan Template
No organization can function efficiently and effectively without a robust human resource department. This PowerPoint Slide showcases meetings that an HR department conducts. Meetings can be related to important decisions, creative planning, etc. It also includes the date and time of the meeting along with the location and tasks to be undertaken so that every attendee comes prepared.Â
Template 4: HR Monthly Meeting Schedule Plan Template
The goals and objectives to be achieved by any organization are created at the start of the year, but they can only be achieved by taking small steps in the right direction. The HR department keeps a sharp eye on tasks and conducting monthly meetings. With this as the goal, this professionally-curated template showcases the purpose of the meeting, the date and time of the meeting, and its location. It may also include the name of the organizer and the budget spent on that meeting.
Template 5: Project Kick-off Meeting Schedule Template
When there is a meeting with multiple speakers and discussion topics, the flow of information can go here and there. This PowerPoint Template showcases the schedule of presentation that presenters must follow to ensure correct flow of information. Key components mentioned are topics covered, the presenter’s name, and the time slot in which it will be presented. Employ this eye-catching template today!
Template 6: Project Kickoff Meeting Schedule with Key Agenda Template
Project managers put significant work into evaluating their project's potential. If they don’t explain the project's goal to the team and clients, all that effort can be for nothing. Kickoff meetings are the center of attention because these bring all parties involved together. This slide highlights agenda items like meeting opening, matters of discussion, matters of noting and meeting finalization, along with the duration of each.Â
Template 7: Project Sprint and Meeting Schedule Template
This PowerPoint Slide mentions the schedule of the project sprint and meeting. Your chances of reaching your objectives during a sprint increase with your level of preparation. Sprint planning is essential because, without it, your development team will not know what to work on, how to accomplish the objective, or who will be in-charge of what tasks throughout the sprint. The template highlights the tasks and dates and has a comment section.
Template 8: Meeting Plan Template Presentation
Effective meetings are the foundation of any project management operation that succeeds. They ensure team members' alignment, encourage communication, foster teamwork, and facilitate decision-making. Project managers have to ensure everyone understands their roles and responsibilities by streamlining the meeting process using a meeting plan template. This PowerPoint Bundle, in 16 slides, highlights business meeting plan with activities and issues involved, time allocation, agenda and discussion points, and more.
Template 9: Business Meeting Plan with Activities and Issues Involved Template
Scheduling a meeting is critical for the successful completion of any project. Setting clear goals, ensuring relevant individuals are there, and developing a schedule that promotes good discussion are part of the process. When th plan of the meeting is correct, it may turn boring and ineffective gatherings into streamlined, cooperative events promoting program success. This PowerPoint Template showcases a plan with activities and issues involved during a business meeting. This slide displays the date of the meeting and the location where it will be conducted. Further, it addresses the issues for discussions, the activities to be undertaken, and the names of members presenting.Â
Template 10: Meeting Plan for Training Program in Business Template
With so much data in the form of papers, word documents, etc, it becomes quite a task for the HR department to keep track of everything. With the help of this template, one can display a meeting plan for a training program in business efficiently. It includes date, time, location, number of participants, and facilitator. All activities are to be undertaken with the estimated time involved and training method is also mentioned.Â
Schedule with Precision
Given the startling statistic of 55 million meetings every day and the fact that meetings consume 35-50% of the week, one would wonder what the point of commiting such a huge amount of time to this one of business discussions. However, the importance of meetings becomes clear when they are effectively scheduled and make a difference to development.
Making the most of your meeting schedule is essential to making them worthwhile and fruitful. Through deliberate planning and arrangement, everyone can ensure that every meeting fulfills a purpose contributes to the collective objectives of the organization or institution.
PS: Writing minutes and compiling meeting reports are essential to efficient organizational decision-making and communication. They improve accountability by clearly identifying who is in-charge of tasks and when they are due. To simplify the process of creating meeting reports, see our blog post on the Top 10 Meeting Report Templates.
