A purchase order is a document that a buyer drafts and sends to the seller as a request to purchase certain goods or services. 

 

It highlights details like the name of the products the buyer wants to purchase, their quantities, agreed prices, the total amount to be paid by the buyer, the date when the items are required by the buyer, and shipping instructions.

 

In a nutshell, a purchase order is the buyer’s way of placing the order and committing to pay for it. 

 

It isn’t as direct as it seems. Before the purchase order reaches the seller, it has to be adequately reviewed, validated and approved.

 

For this reason, these PowerPoint Templates are specifically curated to highlight the process of a purchase order approval.

 

We have curated professionally designed Purchase Order Flowchart templates that give you a framework ready-to-use.

 

The role of purchase order approval is to oversee and provide control and authorization over the company's purchases. It ensures that the requested purchase is within the allocated budget and that funds are available for it. It also verifies that the purchases comply with the policies, vendor agreements, contracts, etc. 

 

When a purchase order is sent for approval from multiple levels, it helps prevent fraud and unauthorized purchases and assigns accountability and responsibility. 

 

Different businesses may have their approval workflows based on size, industry and policies. However, these Pre-designed PPT Templates are curated to fit all kinds of businesses. 

 

These are 100% editable and customizable, providing you with a much-needed headstart on your purchase order approval process. They effectively highlight every important piece of information, leaving no scope for missing out.

 

Let’s explore the templates now!

 

Template 1: Purchase Order User Approval Process

This PowerPoint Slide showcases a workflow of the user purchase order approval process. It presents a flowchart initiating with a purchase order by multiple users ready for approval, rejection, or modification, where the approved orders are posted. The template highlights roles and responsibilities and approval criteria at each stage to ensure a smooth and transparent process flow during operations. It also helps maintain proper checks and balances at each phase of the approval process.

 

Purchase Order User Approval Process Flow

 

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Template 2: Purchase Order Request Approval Process Flow

The given slide presents the end-to-end flow of a purchase order request approval process.  It begins with a purchase request by the client, followed by a credit application form. This request then goes through multiple approval phases, like initial review, budget check, team evaluation, and finally, approval by the authorized person. The template highlights all the parties involved in the process, such as the client, sales team, finance department, and more. It also includes processes like request approval or rejection, placement of order or denial, and promoting a detailed yet controlled procurement cycle. 

 

Purchase Order Request Approval Process Flow

 

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Template 3: Purchase Order Approval Process

This PowerPoint Template presents an approval workflow for the purchase order. It begins with receiving the receipt of the purchase order, which is then classified as from an existing customer or a new customer. For an existing customer, the process includes checking for outstanding dues before getting the approval. However, new customers should fill out a credit application and provide the necessary forms, which will be reviewed by a controller. The controller has the power to approve or reject the request on the basis of evaluation. With the help of this template, present a visually engaging presentation by outlining the sequential steps and decision points, ensuring transparency and compliance with the established protocols.

 

Purchase Order Approval Process PowerPoint Layout

 

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Wrapping Up

 

Are you tired of those monotonous workflow templates? Well, employ these ready-to-use PowerPoint Templates that ensure consistency throughout the presentation. This helps in streamlining the process and reduces errors and confusion. With these slides, you don't have to waste your time on the design; rather focus on the content and increase efficiency. These purchase order approval process templates include graphics like tables, charts, icons, etc, which make the presentation visually appealing and facilitate the retention of important information. 

 

PS: Approval flow charts illustrate the steps involved in the approval of work. And when it comes to drafting a flowchart, an approval flow chart template is what you need to ensure long-term sustainability and proper allocation of resources.