Business Presentations For Effective Business Communication Training Ppt

Slide 2

This slide analyses the significance of conducting business presentations in the organization. When performed as presentations, business speaking helps connect the audience with the speaker, provides them valuable information, inspires them to work in a systematic manner and adds appealing content to everybody's vocabulary of presentations.

Instructor’s Notes:

• Connecting the audience and the speaker: Interactive business presentations create camaraderie and connect the audience and the presenter. The delivery of the intended message is effective as audience feel the personal connect
• Providing Information: Every listener wants to know significant pointers of the presentation. These may be in the form of customized solutions or a bagful of tricks to accelerate learning. An excellent presentation leaves the audience with a good piece of information that should be eye-opening and enlightening
• Inspiring: Every business presentation must capture the attention of the audience using story elements, lessons, conflicts, etc. Additionally, a presentation should target capture the audience's attention from the word go. Meandering is a strict no-no.
• Appealing: Visual or physical props greatly impact the business presentations and the concerned audience. Most common elements appealing to the target audience in business presentation are the information, infographics, animation, design, along with the body language of the person presenting. How relevant is the information presented is directly related to how the props are being used. 

Slide 3

This slide explains the meaning of business presentation as a part of speaking in business communication.

Slide 4

This slide depicts tips for successful conduct of business presentations. Business presentations have to be very precise in terms of content, visual elements and should add value to the existing knowledge base of the listener.

Instructor’s Notes:

• Limited Text: The presenter should include limited text in the presentation, maybe pointers, bullet points, or short notes
• Inclusion of Visual Elements: Text added on slides should be accompanied by relatable and relevant photos, images, or videos, making it more lively, engaging, and practical
• Voice Modulation: The speaker should make sure that there is effective voice modulation in a presentation to make it more influential, persuasive, and commanding
• Value Addition: The main goal of presentation should be to add value to the existing knowledge base of the listener

Slide 5

This slide explains the most common errors that mar a presentation. The major mistakes are inappropriate content, boring presentation, verbose presentation, and the failure to address audience concern. 

Instructor’s Notes:

• Too Much Text: A presentation has to be minimalist and has to say more with less. Clutter is unacceptable, as it makes the slide boring and bulky
  Solution: Always scrutinize before adding information and evaluate the reason why this information is included.
• Inappropriate Content: The presenter should make sure that the content added on the slide is relevant. Try to put yourself in the shoes of others to get a clearer idea about their needs and motivation
  Solution: Asking questions about what the individual is needs will help make the presentation more relevant for the audience
• Lack of Preparation: Every presentation which looks highly inspiring or motivating takes almost weeks of preparation. The common error which a speaker should avoid is avoiding preparation
  Solution: Proper preparation beforehand, practicing words, running through all the slides, and checking equipment well in advance, will help you overcome the fear and plan the projects and events properly
• Monotone Voice: Voice is considered the primary means of communication. It is found that even if you have unique content but a monotone voice, you will anyhow lose your audience
  Solution: Along with the content, an effective voice should be vital, audible, and clear. People should learn and master the art of making the voice more effective by learning aspects like voice production, when and how to pause while speaking, vocal exercises, and voice care
• Failure to Address Audience’s Concerns: Many times the information which is presented does not match the needs and requirements of the audience. In such a case, the audience loses interest in the communication process
  Solution: The speaker should focus on bringing tailored content and information matching the audience's needs. He/she should not seem over-occupied with the delivery of content and ignorant of the concerns of the audience; instead, he/she should make the audience clear on what is the agenda of the presentation and what is expected
• Too Wordy or Too Much Jargon: The presentation should not be too wordy, meaning it should be to the point and concise. The presenter should not rush the process and not delay the procedure unnecessarily, like using up an hour for a 20 minutes process. Also, the use of jargon or highly technical terms should be avoided
  Solution: If any technical term is used, be sure to introduce to the audience what it means. Also, the presentation should be made short and informative