Optimizing Human Resource Workflow Processes Complete Deck

Slide 1: Your Company Name Optimizing Human Resource Workflow Processes
Slide 2: 2 Optimizing Human Resource Workflow Processes Agenda 01 The main objective is to improve the productivity of employees by digitalizing and streamlining the HR processes that helps in increasing the business profitability 02 Minimize the human errors by using HR automation software 03 Reducing the employee turnover rate to avoid the extra costs in hiring new candidates 04 Optimization of costs by quick and accurate data analysis 05 Add text here
Slide 3: Optimizing Human Resource Workflow Processes Table of Contents Challenges in Human Resource Management Issues Faced by Company Before Automation How Many Employee Prefer HR Automation? Key Parameter Comparison with Competitors Current Status of Company 01 Benefits of Automation Technology Why do we Need HR Automation Tools? Comparison Between Manual and Automation Process Importance of HR Automation 02 Implementation Timeline for HR Automation Organizational Structure of HR Automation Team Steps to Automate HR Process How HR Processes can be Automated? 03 Benefits of Improving HR Challenges to Company Automation Potential Across Recruitment Process How Employee Onboarding Automation Works? Automating the Offboarding Process Ways to Automate Recruitment Process Streamlining Employee Training and Development How HR Automation can be Implemented? HR Automation for Talent Acquisition Strategies and Procedures for Automation 04 Steps to Onboard Business Employee Employee Onboarding Checklist to Track Task Status Employee Record Management Software Eligibility Criteria Chart for Employee Benefits Employee Time and Attendance Tracking Software Improving HR Functions 05 Costs Involved in Automating HR Activities 06 Impact of Automation on HR Functions What are the Trends Impacted by HR Technology? Effect of Automation on Employees Workforce Impact of Technology Acceptance on HR Functioning Impact of HR Automation 07 Dashboard Depicting HR Analytics of Organization Dashboard Showing Employee Measurement Metrics Dashboard and Metrics 08 3
Slide 4: Table of Contents for Optimizing Human Resource Workflow Processes 4 Current Status of Company 01 Challenges in Human Resource Management Issues Faced by Company Before Automation Key Parameter Comparison with Competitors How Many Employee Prefer HR Automation?
Slide 5: Challenges in Human Resource Management This slide focuses on the various challenges faced by the human resource department in managing the HR functions such as retaining best talent, managing workforce diversity, etc. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Employees nature and personality affects the business culture Add text here Managing Workforce Diversity 65% of employees take technology upgradation as a obstacle Add text here Resistance to Change 76% of the employees resigned after getting new and better career opportunities Ensure to engage them and provide good working environment Retaining Best Talent Provide training to new employees for developing specialized skills Leads to optimum utilization of scarce resources Ensuring Better Employee Productivity 54% increase in security concerns by adopting new technology Add text here Maintaining Privacy Entering contracts of collaboration and mergers Add text here Globalization 5
Slide 6: Issues Faced by Company Before Automation This slide shows the graphical presentation that depicts the issues faced by company such as recruitment, fair appraisals, motivating employees, etc. Key Insights It shows that the company is facing 20% of issues in managing the employees leave due to lack of systematic procedures for leave management Add Text here 21% issues occur due to tracking the time and attendance of employees Add Text here Recruitment Time & Attendance Management Fair Appraisals Boost Employee Morale Employee Leave Management Others 6 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
Slide 7: How Many People Prefer HR Automation? This slide focuses on the graphical presentation which shows the employees and HR professionals preference to digitalize the human resource process. HR Professionals It shows that 79% of HR professionals are ready for automation as it will faster the HR processes 14% of HR professionals disagree with automation as they do not have knowledge about it Add text here Add text here Employees It shows that 79% employees are in favour of adopting the HR automation software as it will reduce the extra costs and simplifies the procedures 21% of employee prefer to say no as they resist to get process changed due to the fear of learning new skills Add text here Add text here 21% 79% 7 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
Slide 8: Key Parameter Comparison with Competitors This slide shows the competitive comparison on the basis of different parameters such as employee efficiency, automation capabilities, turnover rate, etc. Result- Company should adopt the strategic tools used by competitor 2 to get success in mentioned parameters. Parameters 8 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 9: Table of Contents for Optimizing Human Resource Workflow Processes Importance of HR Automation 02 Benefits of Automation Technology Why do we Need HR Automation Tools? Comparison Between Manual and Automation Process 9
Slide 10: Benefits of Automation Technology This slide shows the benefits of adopting automation technology such as maximum profitability, reduction in employee turnover rate, etc. Reduces the employees turnover rate by 34% by maximum satisfaction Reduction in expenses that includes storage, printing and other costs associated with paper-based activities Minimizes risk of non-compliance penalties Maximizes profitability by 54% due to fast processing and timely information sharing 55% increase in organizational revenues due to efficient recruitment process More time to analyze data that helps in making informed decisions Add text here 10 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 11: 01 02 03 04 05 Automated the manual tasks leads to involve less cost Releases the excessive burden on HR Reducing HR Budgets Shortens the period of onboarding process Reduction in manual errors by 44% Effective Onboarding Process Results in accurate recording of employees information to track the time Add text here Timesheet Management Prevents from errors and inaccuracy Add text here Add text here To Shorten the Leave Approval Process Automation is necessary to track and measure the employee performance Add text here Outdated Appraisal Process Why do we Need HR Automation Tools? This slide shows the importance of HR automation tools such as reducing budget, effective onboarding process, timesheet management, etc. 11 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 12: Comparison Between Manual and Automation Process This slide covers the comparison between manual and automated process which includes turnover rate, data entry, onboarding process, etc. Results in 54% rise in employee turnover rate due to excessive time taken to complete HR tasks Manual data entry due to unorganized processes More costs to the business due to excessive paperwork and manual activities Missed deadlines due to incomplete processes Issues in statistical analysis as manual procedure includes physical screening Manual Process Improves the recruiting process and efficiency Online procedures to submit the forms and data centralization Streamlining onboarding process reduces the expense and improves productivity Process automation across all departments Real-time statistical data analysis and reports for better decision making Automated Process 12 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 13: Table of Contents for Optimizing Human Resource Workflow Processes How HR Processes can be Automated? 03 Implementation Timeline for HR Automation Organizational Structure of HR Automation Team Steps to Automate HR Process 13
Slide 14: Implementation Timeline for HR Automation This slide focuses on the implementation timeline for HR automation system which covers account configuration, pilot team training, user training and onboarding, etc. Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Monthly reporting with HR admins Weekly check-in with HR manager Add text here Monitoring Account testing System changes as required Add text here Pilot Team Testing Manager training Supporting user groups about automation software User onboarding sessions (if required) User Training & Onboarding Reviewing requirements Account configuration Set up integrations Account Configuration 14 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 15: Organizational Structure of HR Automation Team This slide shows the organization structure depicting team involved in HR automation process. CEO Chief Diversity Officer IT HRIS Compensation Benefits Manager HR Director HR Generalist Payroll Specialist Recruiter Sourcer CHRO VP of HR HR Manager HR Manager Training Director Trainer HR Specialist Recruiting Coordinator Recruiter Recruiting Director 15 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 16: Steps to Automate HR Process This slide focuses on the five steps that automated the human resource process such as establish project ownership, collect requirements, process mapping, staff training, etc. Establishes Project Ownership Should have ability to communicate with involved parties and departments Add text here Secure Buy-in Maximize the benefits by automating the process that helps in speeding up the transactions Add text here Collect Requirements Gather the information from the involved employees, stakeholders to have hold on the extra expenses Add text here Process Mapping Make ensure that the work has been done with full effectiveness by capable individuals Guides to make good decisions Training to Staff Make employees learn the skills to use automation tools with full efficiency Provide training classes 05 04 03 02 01 16 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 17: Table of Contents for Optimizing Human Resource Workflow Processes Strategies and Procedures for Automation 04 Benefits of Improving HR Challenges to Company Automation Potential Across Recruitment Process How Employee Onboarding Automation Works? Ways to Automate Recruitment Process Automating the Offboarding Process Streamlining Employee Training and Development HR Automation for Talent Acquisition How HR Automation can be Implemented? 17
Slide 18: Benefits of Improving HR Challenges to Company This slide focuses on the benefits of improving human resource challenges to the company that covers employee retention and turnover, hiring, culture management and employee engagement. Employee Retention and Turnover Results in avoiding costs associated with new employee recruitment process Add text here Recruitment By overcoming this challenge, company get benefit in terms of saving cost and time Add text here Culture Management Leads to maintain positive work environment to increase productivity level of employees Add text here Employee Engagement Helps to make them feel valued which boosts employee encouragement Add text here 18 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
Slide 19: Understanding the JD Build sourcing strategy Liaising with agencies and/or interested Candidates Search Engine Optimization of all postings Add text here Set company specific targets Monitor previous and present hiring strategies Design customer hiring process Establishing relationship with recruiting manager Screening Candidates Conducting test and assessments Add text here Developing network (referral network) Enrolling Candidate Pre-start welcome session (introductory sessions, etc.) Add text here Validate credentials In-depth candidate pre-closure Market Research and offer analysis Add text here Collecting managers feedback Gathering candidate’s feedback HR Interview Scheduling interviews Add text here Setup Sourcing Screening Scheduling Feedback Offers Onboarding High (20 - 30%) Automation Potential Medium (10 - 20%) Low (5 - 10%) Negligible (0 - 5%) Automation Potential Across Recruitment Process This slide shows the automation potential across recruitment process which covers setup, sourcing, screening, scheduling, feedback, offers, onboarding, etc. 19 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 20: How Employee Onboarding Automation Works? This slide focuses on the working of employee onboarding automation which includes adding employee, get added details, sending notification to team, etc. HRMS- Human Resource Management System Adding employee in identity access management application 03 Provision email license 05 Adding employee as requester in IT service management 04 Get added details from HRMS application 02 07 Creating resolved ticket for employee onboarding Adding employee in HRMS application 01 06 Sending notification to IT and HR team via email Employee Onboarding 20 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 21: Automating the Offboarding Process This slide shows the automation process of offboarding employee which includes creation of checklist, maintain employee records, decommission of access and keys, etc. 01 03 05 07 09 02 04 06 08 Decommissioning of access cards and keys. Preventing from potential lawsuits by ensuring proper documentation. Conducting exit interviews Add text here Creating the offboarding checklist that shows the access and accounts that employee might have Ensuring the proper order of employee records such as performance evaluations, etc.. Identifying and return of property provided by the company such as laptop, mobile devices, etc. Ensuring the offboarding employees will not get salary and other benefits past their time of separation. Add text here 21 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 22: Ways to Automate Recruitment Process This slide shows the essential ways to automate recruitment process such as pre-screening candidates, simplify scheduling, faster recruitment process, etc.. Pre-Screen Candidates Administer the pre-recorded videos of candidate interview to reduce the associated time Helps the human resource manager in screening the multiple candidates interview with less time Add text here Simplify Scheduling Implementing software for scheduling interviews that provides time slots to the candidates Let the candidate choose the time slot as per their availability Faster Recruitments Use mobile recruiting applications to oversee the data and resumes from anywhere Allows department to schedule the interview anytime Add text here Build Branded Talent Pipelines Creating talent communities that helps in speeding up the interview procedure Add text here Add text here Implementing Evaluation Process Set up the parameters on the basis of which candidate will be evaluated Helps in reducing the time from collecting feedback from interviewer 22 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 23: Devise Game Plan Create plan for training and development program Identify training requirements of team to ensure the upskilling the employees in which they lack Add text here Get Organized Create the list of training programs that defines the ones that are for beginners and for others Identify stakeholders from whom we need consultancy Create Digital Forms Should include the data related to training place, timings, involved parties and the required material Add text here Add text here Automate Workflows Manager responsible for training approval Involve all stakeholders in training session Timely preparation of meeting room to avoid delays Streamlining Employee Training and Development This slide shows the automating process to streamline the employee training which includes devise game plan, get organized, create digital forms, automate workflows, etc. 23 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 24: Use an Enterprise Automation Platform Helps in increasing employee referrals Add text here Brainstorm Automations by Other Teams Understand the automation workflows built in entire organization Develop platform to share each other automation ideas Make Easy for IT Department Inform the IT team about the applications that needs to be integrated Corporate the ideas provided by IT team for building automations Leverage Diverse Set of Automations Prioritize the automation needs on the basis of human resource processes such as onboarding, recruitment, etc. Cope up with the employees experience by using automation software Add text here How HR Automation Can be Implemented? This slide covers the ways that assists in implementing the HR automation such as leveraging diverse set of automations, using enterprise automation platform, etc. 24 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 25: Enterprise HR Automation for Talent Acquisition This slide focuses on the HR automation for acquiring talent which includes enterprise, automation focus area, description and its impact on business. Automation Focus Area Description Business Impact 25 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 26: Table of Contents for Optimizing Human Resource Workflow Processes Improving HR Functions 05 Enabling Digital Transformation in HR Steps to Onboard Business Employee Employee Record Management Software Employee Onboarding Checklist to Track Task Status Eligibility Criteria Chart for Employee Benefits Employee Time and Attendance Tracking Software 26
Slide 27: Enabling Digital Transformation in HR This slide focuses on the steps for enabling digital transformation in human resource which includes defining the objective, identifying responsible party, etc. Identifying the process with intervention of digital platform Add text here Add text here Add text here Defining the objective to be achieved by executing HR digitalization Identifying the employee who will be responsible to implementing transformation Recruiting additional resource if necessary for digitalize the process Defining time period and deadline for establishing automation tool 27 This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Slide 28: Steps to Onboard Business Employee This slide shows the steps for onboarding employees which includes identify onboarding approach, determine requirements, engage new employees, etc. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. Identifying the approach for onboarding such as formal process that includes implementation of programs for new hires to inform them regarding their roles and business norms. 01 Determine the requirements of new employees such as sense of culture, experience level, etc. that impacts the company goodwill 02 Involve and engage employees into the company culture before their onboarding 03 Aligning employees with company culture 06 Add text here 08 Add text here 07 Pre plan the onboarding process such as coordinate with parties including human resource representatives, capable team members, etc. 04 05 Communicating company goals to new employee and inform them about new projects. 28
Slide 29: Employee Onboarding Checklist to Track Task Status This slide focuses on the employee onboarding checklist to track the task status which covers task name, assigned department with its status such as completed, pending or in progress. Assigned to Status Task This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 29
Slide 30: Employee Record Management Software This slide focuses on the employee record management software that covers code, name, location, joining date, contact number, designation, status and tools. No 01 02 03 04 05 06 07 08 09 10 This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 30
Slide 31: Eligibility Criteria Chart for Employee Benefits This slide shows the eligibility criteria chart for employee benefits which includes assignment category such as full-time regular, temporary, part-time regular and irregular, etc. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 31
Slide 32: Employee Time and Attendance Tracking Software This slide focuses on the software capability to track the time and attendance of the organizational employees. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 32
Slide 33: Table of Contents for Optimizing Human Resource Workflow Processes Costs Involved in Automating HR Activities 06 33
Slide 34: Costs Involved in Automating HR Activities This slide shows the costs involved in automating the HR functions such as employee training and development, implementation, onboarding, recruitment, etc. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 34
Slide 35: Table of Contents for Optimizing Human Resource Workflow Processes Impact of HR Automation 07 Impact of Automation on HR Functions What are the Trends Impacted by HR Technology? Impact of Technology Acceptance on HR Functioning Effect of Automation on Employees Workforce 35
Slide 36: Before Automation After Automation Impact of Automation on HR Functions This slide focuses on the impact of automation on HR functions such as employee onboarding, recruitment process, employee efficiency, service failure rate, etc. This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 36
Slide 37: What are the Trends Impacted by HR Technology This slide focuses on the trends that gets impacted by human resource technology such as personalization, lifelong learning and user-centric design. HR technology results in creating personalized experience in which employees feel encouraged to use automated platforms System in return improves the employee experience by offering personalized solutions Personalization Advancements in technology builds the technical skills that helps in successful future HR functioning Creates infrastructure that adds new skills to the existing capabilities of employees Add text here Lifelong Learning With implementing the new and trendy technology helps in offering great solutions to the user Objective is to understand the needs of employees, stakeholders, etc. and design it accordingly Add text here User-Centric Design This slide is 100% editable. Adapt it to your needs and capture your audience's attention. 37
Slide 38: Effect of Automation on Employees Workforce This slide focuses on the graphical presentation that represents the division of hours between human and machine for performing tasks. Key Insights From 2018 to 2025, the full time workforce will decline from 71% to 48% Add Text here Companies are focusing on using automation tools to perform HR functions in optimal manner In 2025, usage of automation technology rises to 52% Human Machine This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 38
Slide 39: Impact of Technology Acceptance on HR Functioning This slide shows the pie chart that represents the impact of technology acceptance on human resource functions such as employee engagement, recruitment, talent management, etc. Key Insights Due to acceptance of new technology, employee engagement rate increased by 15% Add Text here Effectiveness of Recruiting process improved by 12% due to technological advancements Add Text here Engage Employees HR Analytics Manage Talent Recruiting This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 39
Slide 40: Table of Contents for Optimizing Human Resource Workflow Processes Dashboard and Metrics 08 Dashboard Depicting HR Analytics of Organization Dashboard Showing Employee Measurement Metrics 40
Slide 41: Dashboard Depicting HR Analytics of Organization This slide shows the dashboard that depicts total number of employees including permanent, fixed contract and temporary with business unit distribution. Business Unit Distribution Business Unit Distribution Total Number of Employees Number of Employees Business Unit Number of Employees Business Unit No. of Employees This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 41
Slide 42: Dashboard Showing Employee Measurement Metrics This slide shows the dashboard that depicts the metrics for measuring employee performance which includes talent satisfaction, talent turnover rate, rating, etc. by employment period and category 6 Months 1 Years 2 Years 5 Years Talent Rating by Employment Period Fired Talents by Department Talent Turnover Rate Talent Satisfaction (NPS) 1 Year 89 2 Years 68 5 Years 95 6 Months -100 100 Talent Management Hiring Stats Time to fill 48days Net Training Costs $2,046.70 New Hires 38 Costs Per Hire $6,245.38 Employees 3,134 Monthly Salary $5,536,245 Vacancies 60 This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”. 42
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