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“Employees are requested to avail of a health check-up tomorrow. The timings are: ”
“The IT team is being allotted new devices. Contact HR at once.”
“All customer engagements to be suspended until further notice.”
“The office party has been postponed to next Friday.”
How many of these memos or pieces of official communication do you get in a week? If your response is many of these, and at a rapid frequency, you are not alone. Everyone gets these.These formal messages shared between employees and their supervisors are referred to as memos, short for memorandums. Memos serve as reminders that certain activities must be performed on priority or inform the workplace about any changes in the existing framework. It is sanctified with a company letterhead, a sign many take as proof of its authenticity and veracity.
What is the Purpose of a Memo?
Unlike an official notice that is displayed for the information of all, a memo is directed towards a specific audience. Hence, it is either inboxed to an individual or a team or delivered to their respective table(s). A memo performs the following functions:
- Making an announcement.
- Giving instructions.
- Clarifying a policy or procedure for issue resolution
- Changing a policy, or procedure.
- Alerting staff to a problem.
- Sending recommendations.
- Providing a record.
- Calling a meeting.
You must have a definite layout to ensure employees understand the importance of the information conveyed and get compliance. Now, combine the factors of urgency of a particular time and the information details to be shared. You don’t want to be the one messing it up. How about you leave the designing and structuring to us, while you focus on getting your message across?
SlideTeam to the Rescue
We, at SlideTeam, present our 10 classic memo designs that are sure to guarantee you ease of working when communicating critical information within your organization. Let’s walk you through these:
Template 1: One-Page Cover Memo Template Report Presentation Report
If you require a memo template to initiate payments from fee defaulters, here is a content-ready template for you. Abiding by the standard format, this presentation layout impresses the importance of your request to trigger necessary action. Whether you are an educational institution or a technical hub, inform your registered candidates to clear their fee. Download now!
Template 2: One-Page Community Action Memo Template Report Presentation Report
Are you seeking out sponsors to finance your community programs? Then, here is a memo template to remind them of their sense of social responsibility and invite them to collaborate. Cite their primary responsibilities and assure them of the relevance of their investments. Cite your contact details and the bank details for the deposit. Finally acknowledge their contribution within the same memo handout. Download it now!
Template 3: One-Page HR Memo Template Report Presentation Report
Employee policies are a factor of their seamless operations; hence if the need arises,these are liable to change. If the HR department that you represent requires the sharing of such informative updates regarding company policy changes with respect to leaves, salaries, etc, then use this content-ready PPT Presentation Template. No need to scavenge the internet. . The layout is on a par with standard regulations and with the company letterhead in order, convey your plans for the development of your employees. Don’t wait; download now!
Template 4: One-Page Office Memo Template Report Presentation Report
If a client company has posed a request under a previously-held discussion, then you can share your response via this memo PPT Template. Share the specifics of what you offer, and state in clear words the aspects of their offer that you have accepted or declined. Collect their No-Objections Certificates (NOCs) by having them acknowledge this memo with a revert and ensure that no aspect is left unaddressed. Download this presentation template now!
Template 5: One-Page Business Memo Template Report Presentation Report
Share your achievements and engagement activities, like the results of your eco-friendly drives with a memo template as this. Record your observations in terms of contributions made towards a greener environment and in this way extending felicitations to the team. You can also use the same PPT Template to convey other company updates as the slide is completely editable and easy to work with. If you want to send updates, do not invest time in developing a template from scratch, just download this slide and do your thing. We have taken care of the presentation technicalities..
Template 6: One-Page Business Memo Template Report Presentation Report
Here is a single slide, landscape design to share important updates with your recipients. It’s the simplest yet customizable design that any one from the professionals to the academicians can use to convey updates. It comes with the standard format with only your message needed to be plugged in. You can change the colors of this slide to match your business logo theme. Get started on this PPT Presentation Template now!
Template 7: Paper With Clip for Memo Note Flat PowerPoint Design
Memos also serve the purpose of reminders. For informal communication at the workplace or your social circles, you can also make use of note designs to share your messages. The great thing about our note PPT Templates is that they are ready to absorb your content as well as your liking for your own format, including color. Use these presentation templates to share updates, reminders, or pieces of information that you are obliged to send out. There is no benefit in waiting; download now!
We have assembled a catalog of memos based on use cases. You could be an academician, or a working professional who must interact with colleagues and seniors. Our memo presentation templates will add to the urgency and validity of your message. Besides, the recipients also grasp the relevance better. Grab these ready-made designs now!
PS: If you represent the Human Resources Department (HRD) of an organization, you would have found yourself busy in preparing reports and compiling statistics. Ease that pressure with our HR report samples to monitor present stats. Go through this organized guide now!
FAQs on Memorandums and Office Communication
What is Memo and where is it derived from?
Memo is short for memorandum. The word is derived from the Latin word Memoranda, which means that which is to be remembered. It is a form of concise communication wherein employees convey important business updates, changes in company policies, event prompts, etc to each other. Memo is swiftly becoming an important part of workspaces and employees are relying on it for swift and easy communication. The memos are exchanged via emails or sent to individual desks depending on the number of recipients and their location from the sender.
What is the format of a memo?
Universally, Memos follow a format that is simple to follow. It comprises of following sections:
- Heading: This part of a memo comprises the company letterhead logo and the word Memo highlighted in bold.
- Details of Recipient: Name and designation of the recipient is next in line.
- Details of Sender: The sender’s name and designation needs to be mentioned to convey the seriousness of the issue being highlighted.
- CC or Additional Recipients: If you want to send a single memo out while keeping certain members in loop, this column entertains them.
- Date: Date of sending that should coincide with the date of receiving of this memo, otherwise it is futile to send it in the first place.
- Subject Line: The crux and the objective of sending this memo is to be specified here.
- Message Body: Here is where you mention the purpose and the key deliverables one is expected to deliver. Divide your message in parts of two or three to introduce and elaborate on the issue at hand. Keep your message concise and understandable.
- Attachments (if any): When sharing a memo via email, you can also add documents, receipts, etc to reinforce the message. Make sure, you actually attach the documents.
What are the types of memo?
Memos are classified on the basis of the purpose they serve such as:
- Announcement/ Updates Memo: It is the most frequently used type of memo to inform your team about meetings, events, or their cancellation.
- Request Memo: This type of memo is forwarded, when seeking favors or permission from one’s superiors.
- Confirmation Memo: When a request has been raised previously, a confirmation memo is sent in response to confirm or deny the request.
- Periodic Report Memo: These are the recurrent memos that comprises monthly, quarterly, or annual reports that need to be referenced and for employees to stay aware of.
- Ideas and Suggestions Memo: You can pass down suggestions and ideas to colleagues, juniors, or seniors too using memos.
Who sends a memo and to whom?
The journey of memo is mapped vertically and horizontally within an organization.
- The senior management or team leads can send direct memos to their juniors.
- The juniors can also share memos with their seniors posing requests or sharing briefs of reports.
- The horizontal exchange of information via memos is of equal essence to organizations wherein updates, reports, etc are tallied and day-to-day progress discussed.
What are the benefits of a memo?
A memo is the quickest way to communicate. It doesn't require any special qualification to write one down, as its shape is normally dictated through well-defined, accepted formats. It is the way of staying updated and building transparency within the organization. Remember that a memo is likely to be quoted if the organization needs to go deep into an issue or draw any positive or negative lessons from its past.
Where can a memo not be used?
If details are important while sharing any piece of information, or the seniority needs to be convinced with proper salutations and references.The reports shared by the HR, sales team, or other departmental reports also need to be shared in detail with graphs, etc. In these cases, a memo cannot meet the requirement. One needs to employ formal letters, detailed reports, or multi-page documents to meet the objective. You must be able to balance the need for detail with being concise. If one sentence can do the page, use one only.
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